Receiving documents via Peppol

Receiving invoices via PEPPOL

Your suppliers can of course also detect your company on the PEPPOL network, and deliver their invoices to you via PEPPOL. These then become purchase invoices in onFact.

To receive purchase invoices via PEPPOL, you must activate your PEPPOL inbox. You can find it here:

• Click on 'Purchases' in the left menu.

• Go to 'To be processed

• At the top right, you will see the message, 'Click here to activate your PEPPOL inbox.' Click in the box to activate. The inbox icon will turn blue and your VAT or company number will appear next to it.

Is the inbox icon already blue? Then your inbox is already activated and you can already receive e-invoices.

Once your inbox is activated, you can automatically find incoming documents in the edit list at the bottom.

A duplicate of the invoice received is also always sent, both as an electronic invoice and in PDF, to the company's e-mail address.

When you receive an invoice in onFact through the PEPPOL network, it enters your processing list of incoming documents, from where you can start to process it further.

Inviting suppliers to deliver invoices via PEPPOL

You can easily invite your suppliers from onFact to deliver your purchase invoices via PEPPOL. This allows you to process them more efficiently.

In the left menu, go to 'Purchases' and click on the green PEPPOL notification at the top. This will display a list of all suppliers you can send an invitation to from BestInvoicing.

Through the blue button 'Send invitation to e-invoicing' you can load a standard e-mail message where the possibilities of PEPPOL are presented, and the request to electronically forward invoices. You can edit this text yourself. Click 'Send e'-mail' to invite your supplier.

Invoicing to the government via PEPPOL

In case you need to send invoices via PEPPOL to governmental services, the procedure is exactly the same. In some cases, governmental services require adding an order reference. That can easily be done in onFact: read here how to do it.

By adding this reference in a separate field on onFact documents, it can be sent in a structured way via PEPPOL.